If you can set the context (where you are) and how much time you have (5 minutes or 60 minutes?), then you can always look at your to-do list in a "gap" time and not have to think about what to do next. This is where most people fall down on the GTD system. This may be one of my favorite things about ToDoist is the label/tagging system. SET CONTEXT AND TIME REQUIRED USING TODOIST LABELS Inside a flag color (including no flag), you can just drag and drop to change the order. My next priority is done via the drag and drop order. Finally, I have a few key habits that I leave yellow. I set 2-3 orange flags of important tasks that should get done that day. I usually set one red flag for my main thing I want to get done that day, and it is usually customer related. Thus, I use the colored flags to set my top priorities. How do you keep from having 20 top priority tasks? The red, orange and yellow flags will automatically default to the top of your list if you are using priority sort (which is the default). Task Priority is one of the difficult things in any to-do list management system. USE FLAGS AND DRAG TO ORDER TO PRIORITIZE IN TODOIST On Sundays, I usually try to look at the whole list, not just the stuff that has fallen into today "pile". Reprioritize my list, move things out of my inbox to correct projects and get items that are old to the right dates. The iPad application works best for me because not only is it small and great for my pre-morning blanket wrapped to do a review, but swipe left is the quick method for moving to a new date with an awesome interface to move something to today, tomorrow, next week, next month or custom. I have found doing my review in the morning avoids the end-of-day decision fatigue (this is a real thing!) When I am reviewing, I am trying to do a few things. I have to confess that I do this before I get out bed every day. I love the iPad app the most for reviewing my ToDolist. REVIEW TASK LIST EVERY DAY / EVERY WEEK USING THE IPAD APP Under Personal, I have Career/Coaching, Chores, and Shopping. Under Work, I have Sales, Marketing, and Operations. I have three main projects: Work, Home, and Shared (for shared projects). This is because you can still group related tasks into subtasks to do grouping inside of a ToDoist Project. SET YOUR TODOIST PROJECTS TO BE THE MAIN CATEGORIES IN YOUR LIFEĭon't go too deep on your ToDoist Projects. I add tasks while browsing for a web page I need to remember via the chrome and firefox plugins.Ģ. Got an email with a task? Just hit the ToDoist button. I add tasks in Gmail with the great ToDoist Gmail plugin. I add tasks to my favorite projects with add task via email. I add tasks on my mobile and iPad when I am on them (usually when out or doing the reading) using the great iOS application. I enter most of my tasks using the PC client with Ctrl-Alt-A (which is the quick add shortcut on PC - I am sure it is similar on Mac) Here are the ways that I input my tasks using ToDoist: Have a quick email to your main projects. One of the main reasons I love ToDoist is that you can put it everywhere. COLLECT EVERYWHERE USING TODOISTS MANY INPUT METHODS Now that we can see the problem statements, I need a list of requirements for my next program or platform in order to mitigate the original pain points.Download our Seven Pillars Every Digital Transformation Must Have Handbook to create value through unique experiences, new products and efficient processes. The system was overwhelmingly overcomplicated and I needed a way to distinguish between notes and tasks. Everything got disorganized whenever I got excited about something new and needed a place to just dump information and inspiration, but would not necessarily fit into a task card. Todoist is a checkbox/checklist oriented system (as opposed to cards/kanban with Trello or Jira) so all of my notes were just being treated like checkboxes. I had highly complex criteria in terms of where to keep each task in which column of my boards, and not being able to link specific tasks to other related tasks I had so many lists broken up into all of my micro and niche work/personal/business projects However, after looking at the over 300 outstanding “to do” tasks and cards on my platform, I was beginning to feel frustrated at the unnecessary complexity of my self-imposed system. I use it to prioritize tasks, collect inspiration, and aggregate information I need for my job, clients, general life stuff, and all of my other fun projects.įor a long time, I wanted to have one major program/app to house all of my projects/to-dos, etcetera. For the past 8 years, I have been using Todoist as my main application to track everything in my life.
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